Quick Guide to Send Fax Online

In the 1980’s, faxing via fax machines was a major way of transmitting documents. But advancement in technology has made it seem old fashioned. Although faxing is slow, it still remains a reliable way of transmitting documents. As a matter of fact, certain businesses today (both small and large) still use faxing as a primary way of sending and receiving documents.

When you talk about sending fax, one challenge that pops up is: “where/how do I get a fax machine?” However, the good news is that there is a wide range of web based services that send and receive fax without much stress. This new technology (Online fax software) has simplified faxing.

Online faxing, simply put, is a way of sending and receiving faxes through the internet. To do this, all you need is a computer or smartphone connected to the internet. In this article, we have explored an array of ways you can send fax online with little or no stress at all.

There are Several Benefits of Online Faxing. Let us Observe a Few Here

  • Flexibility

With online faxing, the location barrier has been broken. Back in the 80’s, to transmit documents, you will need a fax machine which is usually fixed to a particular location. However, nowadays, you do not necessarily need a fax machine to send and receive fax. All you need is a smartphone or computer which can be used to send fax from anywhere in the world, and at any time.

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  • Low Cost

Online faxing, no doubt, is cost efficient, and here is why. In the days of using fax machines, you will be required to spend a huge amount of money to maintain the equipment. However, online faxing does not require you to maintain any equipment at all. All you need to do is subscribe to a reliable online faxing service for just a little amount.

  • Safe and Secure

Traditional faxing was always faced with security challenges. Often times the phones used to transmit documents may be intercepted, thus leading to a leak of sensitive information. Unlike traditional faxing, online faxing can boast of very secure and encrypted functions. 

  • Easy Storage

With online faxing, you do not necessarily need to sort archive shelves for documents, as compared to traditional faxing where paper documents are stored in archive shelves. Now, you can quickly save a fax in a specific location on your computer or smartphone which can be accessed anywhere and anytime.

  • No Landline Charges

Back in the 80’s, a landline connection is needed to transmit analog signals via a telephone using fax machines. And for this, you will be billed. Furthermore, the cost for each fax sent varies based on where it is being sent (distance). However, with online faxing you can save cost on this. Both long and short distances are charged at the same rate. In fact, all you need is an internet connection.

Now, Let us Quickly Explore Various Ways to Send Fax Online

  • Fax Using Email

By using your smartphone or computer, you can quickly send fax through your email service provider. Once you are subscribed to a reliable faxing service provider, you can attach your document, enter the fax number and email it. The service provider will receive the documents you have sent over the internet, and afterwards, transmit it to a fax machine.

  • Fax Using VoIP

Another way through which you can send fax is through VoIP – Voice over Internet Protocol. 

What is VoIP? This is a telephone service that allows you to receive and send call over the internet.

To send fax via VoIP, dial the recipient’s number. Afterwards, put in the corresponding code before their fax number. Also, do not forget to add the email address in order to receive all documents sent via VoIP in an inbox.

  • Fax from Your Computer

To send fax through your computer, you simply have to subscribe to a reliable online faxing service. By so doing, you will have access to its web portal. On your computer, install the service provider’s web extension or software interface to enable you send fax through the internet.

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How to Send Fax from Your Computer

First, subscribe to a reliable service provider, then install their software interface or web extension.

Second, create a new fax. Afterwards, compose an email, then attach a message and cover letter to it.

Third, address it to recipient fax number together with the required code.

Finally, send the fax, and your documents will be delivered to the specified fax machine.

  • Fax Using Google Docs

By integrating your online fax into different Google Workspace Services, you can quickly send fax via Google docs or sheets. Simply install the service provider’s add-on to your Google workspace to enable you send and receive fax through Google docs or sheets using your smartphone or computer.

  • Fax via Microsoft Office

Just like faxing using Google workspace services, you can also fax using Microsoft office. MS Word, Excel or PowerPoint can be faxed using the email to fax feature. Simply install the service provider’s add-on to your Microsoft applications to enable you fax a document, spreadsheet or presentation.


Through online faxing, most challenges faced by traditional faxing have been overcome. Thus, it is not a surprise that online faxing is growing in popularity. There are several benefits attached to online faxing. Sending fax online is a convenient and fast way of transmitting documents. There are no extra charges attached, except the subscription and internet usage fee.

Does this article meet your immediate needs? If yes, do well to share this article with your friends. If you have further questions, leave a comment in the comment box and we will get back to you as soon as possible.

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